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Data Protection Event Management

For our services in the field of event management, we would like to inform you about the conditions. For details, please refer to the following descriptions:

Which data is processed and from which sources does it come from?

We process the data that we receive from you as part of the registration for an event. These include:

Contact details

  • Information required for registration (full name and email address)

Advanced contact details

  • Information required to run the event and book services (in addition address, telephone number, company, gender and title )

Sensitive data

  • Based on the type of event and required bookings, sensitive data may be requested. This is limited to birthdays as well as information on food intolerances and allergies. This information is aggregated and anonymized where possible.

Possible further information

  • Preferences with regards to details of the event, e.g. timeslots or preferred sessions and topics

On what legal basis will the data processed?

The processing of your personal data is carried out on the following legal bases:

(Pre-) Contractual measures and legal obligations (Art. 6, para. 1, sentence 1 lit. b and lit c. GDPR)

  • The event and, if applicable, billing will be carried out on the basis of the (extended) contact details provided

Consent (Art. 6, para. 1, sentence 1, lit. a GDPR)

  • Your voluntary information will be processed exclusively for the stated purposes and to the agreed extent. A given consent can be revoked at any time with effect for the future. Please contact [please insert contact information for event management here or refer to the above point]

Legitimate interest (Art. 6, para. 1, sentence 1 lit. f GDPR)

  • For administrative purposes, it may be necessary to make your personal data accessible within the group of companies. To this end, technical and organisational measures have been taken and internal data transfer has been contractually regulated.

Who receives my data?

  • Event planning of BayWa r.e.

BayWa r.e. Events [email protected]
You are welcome to contact our team at any time.
Data may be transferred within the group if this is necessary for administrative purposes. 
Our privacy policy and details of our subsidiaries can be found under Privacy Policy ( ). Please also use the drop-down menu to get to the individual responsible bodies.

  • The online service yve event tool 

Provider: Buckow Enterprise Solutions GmbH, Privacy Policy:
All data processed herein is secured against loss, destruction, access, alteration and dissemination by means of technical and organisational measures. The hosting of the data takes place exclusively in the EEA area. A data processing agreement has been concluded with the provider.

  • Hotels and accommodation

If required for room bookings, only their (extended) contact details will be provided to hotels and accommodations.

  • Catering

If necessary for catering, only aggregated preferences will be passed on to the service providers.

How long is my data stored?

We process your data until the end of the business relationship or until the expiry of the applicable statutory retention periods (e.g. from the Commercial Code or the Tax Code); beyond that, until the end of any legal disputes in which the data is required as evidence. In the event of their consent, the conditions of revocation also apply.

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